Guidelines for Preparing Copy for
Publication in the Chesapeake Region Digs
Computer Platform, Application, Disk, and Files
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Files created on any of the major operating platforms (DOS, Windows,
or MacIntosh) will be accepted. Please indicate what platform
files submitted were created on.
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Copy should be written in — or translated to — a common word processing
program such as Microsoft Word or Corel WordPerfect. Please identify the
word processing program used for any submitted files.
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Each story should be a separate file.
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Files can be sent to the CHRVA Communications Chair electronically or via
U.S. Mail. Acceptable media for U.S. Mail includes 3.5” high-density
floppy disk, 100MB Zip disk, or CD.
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If using U.S. Mail, please enclose a hard copy (paper print-out of the
file) of each story with the disk.
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See the Digs Submission Policy for
specific information regarding how and where to submit documents for publication
in the Digs.
Copy and Formatting Guidelines
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Always spell-check document.
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Never type in all capital letters. Exceptions to this rule would
be: abbreviations (AZT), acronyms (UNICEF), or where copywrited or trademark
terms are properly capitalized (LIFE).
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Do not use the tab key at the beginning of paragraphs. If you need to see
the first line of a paragraph indented for hard copy editing, use the formatting
feature of your word processor to create a first line or hanging indent.
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Use one paragraph return at the end of a paragraph. (Extra paragraph
returns will all need to be individually deleted in layout stage because
paragraph formatting in the layout program handles the space between paragraphs.)
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Never use a hard/paragraph return to start a new line (except for poetry,
song lyrics, etc.) . (Once the copy is formatted for the newsletter,
the line breaks will be different.)
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When creating a table, it is preferable to use the table feature of your
word processor to automatically format the table. However, if you wish
to manually create a table, separate entries in columns by one tab
and one tab only regardless of how this makes the table appear on
your screen or hard copy.
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Leave all type flush left.
Submitting the Document
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