On the Day of Your Tournament
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The original signed and approved Chesapeake Region Tournament Sanction
Form (CHRVA Form 2) must be available at the tournament site.
It must be annotated with any changes approved by the Tournament Scheduling
Chair, except in cases as specified in paragraph e, below.
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Your Tournament Director MUST be a non-playing individual and MUST be
on site at all times. He/she will be responsible for the administrative
operation of your tournament and must be "visible"; that is, he/she
must make every effort to make himself/herself known to all team captains,
coaches, and/or representatives. Your Tournament Director will make
all decisions pertaining to the operation of your tournament, except those
decisions involving the Rules of the Game which are the responsibility
of the Head Referee assigned. Your Tournament Director must have
a current copy of the Chesapeake Region Handbook and a current copy of
the USAV Official Rules available for reference and for decision making.
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The Head Referee for your tournament will be assigned by the Referee Assignor.
The Head Referee and your Tournament Director must work together to ensure
a well-conducted event. Your Tournament Director must remind the
Head Referee to appoint a PROTEST COMMITTEE prior to the first matches
of the day. The Head Referee is responsible for the work schedule
for both playing and non-playing referees and has full authority over all
referees supporting your event. The Head Referee WILL NOT
be responsible for making decisions pertaining to the management of your
tournament, although your Tournament Director may request the Head Referee’s
opinion.
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Player Eligibility, Team Rosters, Referees, and Scorekeepers.
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The team roster sent to you by your Division Coordinator MUST
be checked by the team’s captain, coach or representative prior to the
team’s first match of the day, and corrections to the roster made as necessary.
These corrections include, but are not limited to, deleting the names of
players not playing, adding or changing uniform numbers and registration
numbers, etc. Your Tournament Director should have blank roster forms
available in the event a team needs one. This roster check is very
important because the roster may be used to settle any future dispute concerning
a player or team’s eligibility or other problems. Your Tournament
Director should establish a “check in area” to complete this requirement.
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The Head Referee MUST be informed as soon as possible when
a player-referee listed on the team’s application/roster will not be present
to perform his/her assignment. In this instance, the Head Referee
is responsible for assigning a referee to replace the absentee. You
will be charged for this match by the Head Referee – so it is up to your
Tournament Director to collect any referee fee and/or penalty the absent
referee’s team may owe you.
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When the scheduled work team for a match cannot provide a certified scorekeeper,
your Tournament Director is responsible for providing a certified scorekeeper
for the match. He/she is also responsible for paying the replacement
scorekeeper for working the match, and for collecting the scorekeeping
fee from the scheduled work team.
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Changes to the Playing Schedule.
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Your Tournament Director is NOT authorized to make any changes
to the playing schedule, playoff schedule, and/or pool seeding sent to
you by your Division Coordinator EXCEPT WHEN:
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Your Division Coordinator has approved your requested change(s) PRIOR
TO the day of your tournament.
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A team is a “late withdrawal” (less than 24 hours before the start of your
tournament) or a “No Show” the day of your tournament. In this case,
your Tournament Director is authorized to make limited adjustments to the
playing and working schedule; i.e., moving team #5 from one court
to the “no shows” court to make 2 4-team pools, etc. The reason for
any change(s) will be reported on the TOURNAMENT RESULTS REPORT FORM
(CHRVA Form 4).
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Your Tournament Director MUST prominently POST
all changes to the playing, work and/or playoff schedule, and must ensure
that all team captains, coaches or representatives are made aware of the
change(s) as soon as possible.
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It is the responsibility of your Tournament Director to collect any team
fees due. Unless a prior agreement has been reached with the Referee
Chair, under no circumstances will a Tournament Director
pay a referee or player-referee for service.
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Your Tournament Director is responsible for enforcing all Region rules,
the USAV Participant Code of Conduct, and the rules pertaining to the host
facility. Your Tournament Director has the right to evict any individual
who violates any rule, policy or the Code.
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At the conclusion of your tournament, you or your Tournament Director will
receive a statement from the Head Referee listing your tournament costs
for the Region’s Sanction Fees and Referee fees. Unless your have
made prior arrangements with the Referee Chair, you must remit full payment
at this time.
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If you have any questions pertaining to the hosting of your tournament,
please do not hesitate to contact me (CHRVA
Tournament Scheduling Chair).
Ron Sommer
Tournament Scheduling Chair
2516 Bauernschmidt Drive
Baltimore, MD 21221-1738
(H) (410)391-6687
(W) (410)278-3898
(Fax) (410)278-9628
ron.sommer@chrva.org
tournament.chair@chrva.org
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