Before the Day of Your Tournament
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Not less than six (6) weeks prior to the date of your tournament, complete
the CHESAPEAKE REGION TOURNAMENT SANCTION REQUEST FORM (CHRVA Form
2). Do not complete the “ACTUAL” Column at this time. It is
suggested that you review and fill out the "Tournament
Expense Worksheet" which will help you to estimate the "TOURNAMENT
EXPENSES" part of the Sanction Request Form. Also complete the TOURNAMENT
INVITATION AND TOURNAMENT CONTRACT (CHRVA Form 3). Send
both the CHRVA Form 2 and CHRVA Form 3 to the Tournament Chair.
The original copy of CHRVA Form 2, approved or disapproved, will be returned
to you. Any conditions/restrictions placed on your tournament will
be indicated on the Sanction Form.
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After your Sanction Request has been approved, any changes you wish to
make, prior to the date of your tournament, must be approved by the Tournament
Chair.
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If you want to invite an out-of-region team(s), you must inform the appropriate
Division Coordinator. You must provide the team name, and the name,
address, and telephone number (email address) of the team representative.
You are authorized to reserve one pool position per court for identified
out-of-region teams. If you desire to invite out-of-region teams
at-large, they will be accepted in your tournament on a space available
basis only.
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You are responsible for obtaining insurance coverage for your tournament.
This coverage is provided by the Region and is free to all tournament hosts.
Insurance forms and applications instructions can be obtained from the
Region Commissioner or from the CHRVA Forms Archive at http://www.chrva.org/Forms/forms_archive.html.
Contact the Region Commissioner if you have additional questions regarding
insurance.
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You are responsible for providing nets, net supports, referee stands,
antennas, lineup sheets and scoresheets (copies of which may be downloaded
from the Forms Archive - reproduction is authorized), volleyballs, and
all other equipment, etc., necessary to conduct your tournament in accordance
with Region rules and the Official United States Volleyball Rules.
It is also recommended that you have blank roster forms available for teams
who need to submit a roster.
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The Division Coordinator will send you, at least 10 days before the date
of your tournament, the tournament playing schedule, the rosters of teams
accepted in your event, and the entry fees. If your event is not
“full” as of its Closing Date, the Coordinator will work with you to fill
all pool positions up until the day of the event. Filling a tournament
AFTER
the Closing Date is technically the responsibility of the tournament host.
However, we make it a joint effort between you and the Coordinator and
YOU
must maintain contact with and assist the Coordinator up to the date of
your event.
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Make sure your own team(s) applies for your tournament! Unless
your team(s) applies, in accordance with Region Rules and Procedures, they
may possibly be rejected for play in their own event. It has happened
in the past!!!
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If you have any questions pertaining to the hosting of your tournament,
please do not hesitate to contact me (CHRVA
Tournament Chair).
Ron Sommer
Tournament Chair
2516 Bauernschmidt Drive
Baltimore, MD 21221-1738
(H) (410)391-6687
(Fax) (410)391-6687
ron.sommer@chrva.org
tournament.chair@chrva.org
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